The operating system for your workshop.
Jobs, inspections, quotes, parts, billing, WhatsApp and calls in one place. From the first message to the closed invoice, every role works off the same job.
| Job | Vehicle | Customer | Status | Technician | Updated |
|---|---|---|---|---|---|
| JOB-1042 | D 48213 Toyota Land Cruiser 2021 | Ahmed Al Mansoori +971 50 123 4567 | In Progress | RKRavi Kumar | 2 min ago |
| JOB-1041 | A 90177 Nissan Patrol 2019 | Sara Haddad +971 55 908 1122 | Ready for QC | JRJomar Reyes | 14 min ago |
| JOB-1040 | K 33091 BMW X5 2022 | Omar Siddiqui +971 52 771 0033 | New | Unassigned | 31 min ago |
| JOB-1039 | F 10250 Lexus LX570 2018 | Fatima Noor +971 56 300 4411 | Completed | RKRavi Kumar | 1 h ago |
| JOB-1038 | M 71820 Ford Explorer 2020 | Golden Sands LLC +971 4 388 2000 | Invoiced | JRJomar Reyes | 3 h ago |
| JOB-1037 | B 55522 Mercedes G63 2023 | Khalid Rahman +971 50 611 7788 | Closed | ASAman Singh | Yesterday |
28 modules. One login. No spreadsheets on the side.
One job record, followed by everyone.
Most garages run on WhatsApp groups, a whiteboard and somebody's memory. Garage OS gives the advisor, the technician, the parts desk and accounts one shared record of every vehicle, so nothing is re-typed and nothing is forgotten.
A job card that moves itself forward.
Every job runs through the same six stages: new, in progress, ready for QC, completed, invoiced, closed. Tasks, parts, time and photos live on the card, so the next step is always obvious.
- Tasks with a technician, a clock and a suggested labour time
- Parts requests from the bay, tracked from sourcing to installed
- Photos captured at the point of work, before and after
- Technicians see only their jobs on a phone-sized screen
- New
- In progress
- Ready for QC
- Completed
- Invoiced
- Closed
Findings the customer can see, and sign-offs nobody can skip.
Checklists are graded OK, minor or urgent with a photo on every finding. Quality control needs the technician, the supervisor and the advisor to sign, in that order, before a job can be invoiced.
- General and pre-purchase inspection templates
- Ratings, choices, measurements, text and photo answers
- Urgent findings become quote lines in one click
- Three-level QC sign-off keyed to staff kind, not to a role
WhatsApp and Instagram, answered from the job.
Customer messages land in a shared inbox next to the vehicle history. Turn a message into a lead, a lead into an appointment, and an appointment into a job without leaving the thread.
- One inbox for WhatsApp, Instagram and web chat
- Saved replies and tags, per garage
- Leads, appointments, customers and vehicles linked together
- Birthday reminders with a discount on the next job
Approval by link. No app, no login.
Quotes go out as a link the customer opens on their phone. They approve or decline, the job updates, and the advisor gets a notification. The same links cover the digital job card and the customer portal.
- DraftInternal approval first, then sent
- SentCustomer sees lines, VAT and a deadline
- ApprovedParts ordering and work start immediately
From a request in the bay to a part on the shelf.
A technician asks for a part on the job. The parts desk collects supplier quotes, picks one, raises the purchase order and receives it against stock. The technician sees each step without asking.
- Parts desk queue with supplier quotes side by side
- Purchase requests with approval before money is committed
- Inventory with minimum levels and low-stock alerts
- Old-part evidence photos tied to the parts line
Invoices from the job, margins from the invoices.
An invoice is generated from the job's approved lines, with VAT handled. Company accounts, expenses and a money dashboard show what the workshop actually earns, not just what it bills.
- Invoices, credit notes and company statements
- Expenses with categories and receipts
- Revenue, outstanding and margin on one screen
- Cost prices visible only to accounts and admin
Calls, staff and permissions, in the same app.
The pieces that usually live in three other tools ship inside Garage OS.
Make and take calls in the browser. Every call is logged against the customer, recorded and flagged for review when it matters.
Bays and slots in the garage's own timezone. Booked from the inbox, the phone or a walk-in.
Clock in from a phone, optionally only inside the garage's geofence. Leaves and assets on the same staff record.
Grant modules to custom roles. What somebody is (technician, accounts) still decides cost prices, HR and QC levels.
| Jobs | Quotes | Invoices | Cost prices | HR | |
|---|---|---|---|---|---|
| Advisor | |||||
| Technician | |||||
| Accounts |
Status changes, approvals, received parts and new messages push to the people who need them, in real time.
Per-technician output, per-advisor conversion, per-supplier lead time. Supervisors see their own table and nothing else.
Nine kinds of staff. One app each of them likes.
Every person signs in to the same Garage OS and sees the slice of it that is theirs. Access can be widened with roles; the sensitive things follow what somebody is, so a technician with every module still never sees a cost price.
- Admin
Everything, and the switches for everyone else.
- Service advisor
Inbox, leads, jobs, quotes and the customer's phone number.
- Technician
My jobs, the checklist, the clock and the parts they asked for.
- Supervisor
Their team's jobs, QC sign-offs and the supervision table.
- Parts
Requests from the bay, supplier quotes, stock and purchase orders.
- Accounts
Invoices, expenses, companies and cost prices.
- HR
Attendance, leaves, assets and sign-in rules.
- Driver
Collections, deliveries and the photos they took.
See Garage OS running on your own jobs.
Bring last week's job cards. We will set up your garage, your bays and your staff kinds, and walk every role through their screen.